Evaluating Work Tasks for GPT & Make.com Automation
This framework will help you identify which tasks are ideal candidates for AI-powered automation using custom GPTs and Make.com integrations.
Transform your workflow and reclaim valuable time for high-impact work.

1

Does the Task Involve Repetitive Processes?
Regular Frequency
Tasks that occur on daily, weekly, or monthly schedules are prime candidates.
Predictable Pattern
Look for work that follows the same steps each time it's performed.
Low Variability
Tasks with minimal exceptions or special cases work best.

2

Is the Process Rule-Based and Defined?
Clear Instructions
Can you write step-by-step directions for completing the task?
Logical Decisions
Are decision points based on clear if/then conditions?
Consistent Outcomes
Does the task produce predictable results from similar inputs?

3

What Data Inputs Are Needed?
Email Content
Messages, attachments, or specific information within emails.
Documents
Text files, spreadsheets, or structured data sources.
Records
CRM entries, project management tasks, or knowledge bases.
Web Data
Information from websites, forms, or online services.

4

Are Manual Steps Taking Up Time?
1hr+
Weekly Savings
Minimum threshold for automation consideration
52hrs
Annual Recovery
Potential time saved from 1 hour weekly
80%
Efficiency Gain
Typical reduction in processing time

5

Is Human Judgment or Creativity Required?
GPT Can Handle
  • Text summarization
  • Content categorization
  • Basic pattern recognition
  • Template personalization
  • Standard correspondence
Human Touch Needed
  • Novel strategic decisions
  • Emotional intelligence
  • Ethical considerations
  • Cultural nuance
  • Relationship management

6

Can Make.com Integrate All Required Tools?
Check Make.com Connectors
Verify if all necessary apps have native integrations in Make.com's library.
Evaluate API Access
Ensure your subscription provides API access to required applications.
Test Data Flow
Confirm data can be reliably passed between all systems in your workflow.

7

Final Decision: Is This Task Automation-Ready?
Implement Solution
Create your custom GPT + Make.com automation
Prototype & Test
Build a small-scale version and refine
Evaluate Criteria
Review all questions for automation fit

8

Basic AI Decision Matrix

9

Day 1

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Day 2

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Day 3

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Day 4

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Day 5

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